How IT Support Can Increase Remote Work Productivity

graphic about IT Support made per Info-Tech Montreal

In today’s fast-paced digital landscape, remote work has become the norm for many organizations. The flexibility and convenience it offers to employees have transformed the way businesses operate. However, with the growing reliance on remote work, the need for seamless IT support, IT services, and well-maintained hardware has never been more critical. In this blog post, we’ll explore the world of remote work and how regular hardware maintenance can be a game-changer for businesses, ensuring increased productivity and minimal downtime.

Hardware Maintenance Through IT Services

The advent of technology and digital connectivity has ushered in an era where remote work is not just a luxury for some employees, it’s a common occurrence for everyone. Organizations across the globe have embraced this paradigm shift, redefining their operations to accommodate remote workforces. This shift has been accelerated by the COVID-19 pandemic, which forced businesses to adapt quickly to ensure business continuity.

However, as remote work becomes the new norm, businesses are facing a unique set of challenges. One of the most significant challenges is maintaining a remote IT infrastructure that ensures uninterrupted operations. This is where IT services play a pivotal role. But beyond that, the role of hardware maintenance in remote work cannot be overstated.

Hardware forms the backbone of any remote work setup, whether it’s a desktop computer or the servers that house critical data and applications. The productivity of remote employees is directly linked to the efficiency and reliability of this hardware.

Why Regular Hardware Maintenance is Crucial

Regular hardware maintenance is crucial for several reasons:

Preventing Downtime

Downtime is the nemesis of productivity. When remote workers face hardware failures, their work comes to a grinding halt. The time and effort spent resolving such issues can be a significant drain on resources. Regular hardware maintenance ensures that potential issues are identified and resolved before they escalate, preventing costly and frustrating downtime.

Calculate downtimes here!

Boosting Performance

Outdated hardware can slow down remote workers, causing frustration and inefficiency. A sluggish computer or server can lead to delays in completing tasks, reducing overall productivity. Upgrading hardware components as part of maintenance can provide a significant performance boost, enabling remote employees to work more efficiently.

Data Security

Data security is a paramount concern in remote work scenarios. Maintaining hardware includes ensuring that all security measures are up to date. This not only protects sensitive data but also prevents security breaches that can result in significant downtime and reputation damage.

Strategies and Benefits of Regular Hardware Maintenance

Now that we understand why hardware maintenance is essential, let’s delve into the strategies and benefits of regular maintenance for remote work setups:

Preventive Maintenance

Preventive maintenance is a proactive approach aimed at identifying and addressing potential issues before they become major problems. IT support teams, whether in-house or provided by an IT company, play a crucial role in conducting regular check-ups of hardware components.

This includes cleaning dust and debris, checking for loose connections, and verifying that all hardware components are functioning optimally. Preventive maintenance also involves installing the latest firmware updates and drivers to keep the hardware in top condition.

Remote Monitoring

With remote work becoming prevalent, remote monitoring tools have gained prominence. These tools allow IT support teams to keep an eye on the health and performance of hardware components even when employees are working from different locations.

Remote monitoring tools provide real-time insights into the status of hardware, enabling quick responses to potential issues. IT services that include remote monitoring can proactively address problems, often before employees are even aware of them, thus minimizing downtime.

Scheduled Upgrades

Hardware upgrades are an integral part of maintenance. As technology evolves, older hardware can become a bottleneck for productivity. Regular assessments by IT support teams help identify when upgrades are necessary.

Whether it’s upgrading RAM, replacing a hard disk drive with a faster solid-state drive, or installing a more powerful graphics card, scheduled hardware upgrades can significantly improve the performance and longevity of remote work equipment.

Data Backup and Recovery

Data is the lifeblood of any organization, and remote work setups are no exception. Regular hardware maintenance includes ensuring that data backup and recovery systems are in place and functioning correctly.

IT services often include automated data backup solutions that securely store data off-site. In case of hardware failure or data corruption, this ensures that critical information can be restored swiftly, minimizing downtime.

IT Services: The Pillars of Remote Work Hardware Maintenance

The successful implementation of regular hardware maintenance in a remote work environment relies heavily on the expertise of IT support professionals and IT companies. Here’s how they contribute:

Timely Responses to Hardware Issues

Remote workers are at the mercy of their hardware. When issues arise, having access to IT support means problems can be addressed promptly. Whether it’s a malfunctioning mouse or a server outage, IT support teams are just a call or message away, ensuring minimal disruption to work.

Expertise in Hardware Upgrades

Hardware upgrades require technical expertise. IT support professionals from reputable IT companies have the knowledge and experience to identify the right hardware upgrades for specific needs. This expertise ensures that the upgrades are compatible and provide the desired performance improvements.

Comprehensive IT Services

Many IT companies offer comprehensive IT services that cover all aspects of hardware maintenance and support. This includes regular check-ups, remote monitoring, data backup solutions, and more. These services provide businesses with a one-stop solution for their remote work hardware needs.

Benefit From Hardware Maintenance by a Trusted IT Company

As remote work continues to be a prevalent mode of operation for businesses worldwide, the importance of regular hardware maintenance cannot be overstated. It is the linchpin that ensures the smooth functioning of remote work setups, minimizes downtime, and maximizes productivity.


IT support plays a critical role in this endeavour, by offering the expertise and resources needed to maintain hardware at its peak performance. By investing in regular hardware maintenance, businesses can empower their remote workforce, enabling them to work efficiently and effectively, regardless of their location. In the ever-evolving landscape of remote work, a well-maintained hardware infrastructure remains the key to success.

Count on us for IT support and reap the rewards! Get in touch with us today and schedule a consultation.

Enhancing Onboarding: Modern Computers & IT Support Impact

For new hires to quickly become productive team members, efficient onboarding is a must. Providing new hires with the right tools, like up-to-date computer hardware, is a key facet of successful onboarding. In this blog, we’ll demonstrate how modern computer technology, coupled with top-notch IT support from an experienced IT company, can make the onboarding process a seamless one, and result in greater productivity and minimal downtime.

IT Support in Onboarding

IT support plays a significant role in the onboarding process, ensuring that new hires are set up quickly and thoroughly.

A reliable IT company will perform a number of services. First, they’ll set up and configure the hardware required by the new hire so that it may be used immediately. Any necessary software will be installed and security settings configured, and the computer will be connected to company networks.

Next, any technical issues that may occur during the onboarding process will be handled. Quickly pinpointing and resolving these problems will reduce downtime to a bare minimum.

Modern Computers: A Game-Changer for Onboarding

Modern computers make a profound difference in the onboarding process, and relate to IT services, in a number of ways.

A slow-performing computer hamstrings productivity. A modern one, on the other hand, responds in lightning-quick fashion, allowing new hires to complete their tasks quickly and minimize their downtime.

Newer computers are equipped with the latest operating systems and software. IT services are better able to maintain and troubleshoot standardized hardware and software configurations, so issues are resolved as quickly as possible.

Older computers are far more likely to fail than newer ones. The reliability of modern computers is helpful during the initial stage of onboarding when efficiency is especially crucial.

Up-to-date computers have better security features than older ones, such as hardware-based encryption and biometric authentication. This helps to prevent data loss and security breaches that would interrupt the onboarding process.

At a time when remote work is commonplace, collaboration tools are particularly useful. Modern computers have the processing power needed for video conferencing and collaboration software. As such, communication delays between a new hire and their colleagues are minimized.

A smooth onboarding experience, made possible with modern hardware, can positively impact a new hire’s mindset, increasing employee satisfaction and encouraging retention.

Modern hardware allows new hires to excel at their job and helps future-proof a company, sparing them the necessity for regular hardware updates.

The Synergy of Modern Computers and IT Support

Combining modern computers with IT support creates a streamlined onboarding experience that minimizes downtime and maximizes productivity for new hires.

Modern hardware reduces the chances of hardware-based issues. Instead of being bogged down by these types of problems, IT support teams can focus on more challenging and impactful work.

IT support is better able to set up and deploy multiple devices simultaneously when dealing with modern computers, which have standardized configurations.

Adapting to any new job is challenging, and especially so when there is a steep learning curve. The intuitive interfaces and user-friendly features of modern computers reduce that learning curve for new hires, and allow IT support to provide training focused on company-based software and tools.

Lastly, downtime can be minimized by having IT support utilize the advanced monitoring and management capabilities of modern computers to provide proactive maintenance. Many potential issues can be prevented this way.

Choosing the Right IT Company for Onboarding Success

To get the most out of modern computers and IT support in the onboarding process, it’s crucial to choose the right IT company for the job.

Make sure the company you opt for has a track record for onboarding and fully understands the technology needs of your business. Pick an IT service that’s reputable and well-known for being responsive and effective.

As your business grows, its technology needs will multiply. Form a partnership with an IT company that can accommodate the growth of your organization.

The security of your company is of paramount importance, so choose an IT company that can help you protect sensitive company data.

Ensure that the IT service provider of your choice is flexible and can customize their solutions to your onboarding and hardware requirements.

Make Onboarding Smooth with the Right IT Provider

Combining modern computers with reliable support from a trusted IT company is a recipe for onboarding success. Equipped with up-to-date hardware and the support they need, new hires will excel in their new role. They’ll be as productive as possible while experiencing only a minimum of downtime, leading to greater results and success for the company.

To make your onboarding process as smooth as possible, rely on the IT experts at Info-Tech Montreal. A professional consultation and assessment will set you on the right track.

IT Support for Resolving Network Bottlenecks

Business moves at a rapid pace, and a sluggish network with outdated hardware can significantly compromise productivity. A faulty network with obsolete components can lead to low morale among employees, missed opportunities, and costly downtime. Thankfully, reliable IT support can efficiently pinpoint the source of a network bottleneck and provide useful solutions to remedy the issue, ensuring that work progresses smoothly in no time. In this blog, we’ll outline a variety of strategies and technologies that IT companies can provide to small businesses to resolve pesky bottlenecks resulting from outdated hardware.

What Solutions Can IT Companies Provide?

1. Proactive Network Monitoring:

Proactive network monitoring is one of the most useful ways to address network sluggishness. Continuous real-time monitoring of your network’s performance allows for the identification of issues before they pose a major threat. This way, problems can be immediately addressed and resolved, ensuring that downtime is minimized. Proactive monitoring can lead to the early detection of hardware deterioration, bandwidth bottlenecks, or security risks.

IT experts, by using advanced monitoring tools, can gauge your business’s network’s health, ensuring that potential setbacks are swiftly addressed. Maintaining consistent network performance boosts productivity and morale while keeping downtime to a bare minimum.

2. Hardware Upgrades and Optimization:

One of the most common root causes of network bottlenecks is outdated hardware. By assessing the performance of your existing hardware, IT companies can resolve this issue for your business by recommending necessary upgrades or optimizations. Replacing ineffective routers, switches, and servers with new high-performing equivalents can drastically improve network speed and reliability.

Furthermore, hardware will operate more efficiently as a result of optimizing your network configuration and traffic management. IT support technicians can tweak your network settings and prioritize critical applications to prevent bandwidth congestion and bottlenecks.

3. Cloud-Based Solutions:

By adopting cloud-based solutions, businesses can offload a portion of their network’s processing and storage demands to external data centers. This eases the burden placed upon your local network infrastructure and enhances performance.

Migrating certain workloads and applications to the cloud will also improve remote access and collaboration, allowing employees to work anywhere without having to struggle with a sluggish network.

4. Network Optimization Services:

IT companies offer network optimization services that involve fine-tuning your network to deliver optimal performance. Optimizing the routing of data packets, minimizing latency, and prioritizing traffic to ensure key applications have sufficient bandwidth are some of the services offered.

Thorough assessments and analysis allow IT support teams to identify areas where your network can be improved. This may involve optimizing the Wide Area Network (WAN) or implementing content delivery networks (CDNs). Better connectivity between remote offices and faster web content delivery can significantly improve network speed and reliability.

5. Security Enhancements:

Network security should never be compromised when trying to solve a network bottleneck. IT companies can help you strike a fine balance between network performance and security by implementing appropriate security measures. Firewall solutions, intrusion detection systems, and encryption protocols are but a few of the solutions IT support companies can offer to protect your network from cyber threats. A proactive approach to network security will ensure that your data and network integrity remain intact, all while minimizing potential setbacks.

IT Support for Network Solutions

A sluggish network resulting from outdated hardware is one of the leading causes of downtime, resulting in productivity loss that can cost a company dearly. Luckily, a solution for solving network bottlenecks exists. Partnering with an experienced company will grant you the IT support you require, leading to a swift upturn in productivity and sparing you from unnecessary financial losses.

Don’t let network bottlenecks impact your workflow.

The Cost of Outdated Computer Hardware on Business Productivity

The Benefits of New Hardware

In today’s fast-paced business environment, staying competitive and efficient is paramount. One often overlooked aspect of maintaining productivity is ensuring that your computer hardware is up-to-date. Outdated computer hardware can have a significant impact on a business’s bottom line, because it leads to a loss of productivity, causing financial strain.

In this article, we will explore how outdated computer hardware can hinder business operations and financial success, and how Info-Tech Montréal, a trusted company that offers IT services in Montréal, can help businesses select and install updated computer hardware to boost productivity and achieve a better return on investment (ROI).

The Hidden Costs of Outdated Hardware

1.  Sluggish Performance: One of the most noticeable effects of outdated hardware is sluggish performance. Slow computers can lead to wasted time as employees wait for programs to load, files to save, or data to process. This downtime can accumulate, significantly reducing overall productivity.

2.  Increased Downtime: Outdated hardware is more prone to breakdowns and failures. Frequent system crashes or hardware malfunctions can result in prolonged downtime, leaving employees unable to work and causing delays in critical projects. Curious about just how much downtime can cost you? Use Info-Tech Montréal’s downtime calculator now to find out.

3.  Security Vulnerabilities: Aging hardware may not receive the latest security updates and patches, leaving your business vulnerable to cyberattacks. With the increasing frequency and sophistication of cyber threats, maintaining up-to-date hardware is crucial to safeguarding sensitive data and maintaining business continuity.

4.  Inefficient Workflows: Modern software applications and business processes often require more processing power and memory. Outdated hardware can struggle to run these applications efficiently, leading to inefficient workflows and decreased productivity.

5.  Increased Maintenance Costs: As hardware ages, it becomes more costly to maintain. Repairing or replacing outdated components can be expensive, and the cumulative costs of ongoing maintenance can quickly add up.

How Info-Tech Montréal Can Help

Info-Tech Montréal is a trusted IT company that specializes in providing IT support and computer services in Montréal. We understand the critical role that up-to-date computer hardware plays in business productivity and financial success. Here’s how we can assist businesses in selecting and installing updated computer hardware:

1.  Hardware Assessment: Info-Tech Montréal conducts a thorough assessment of your current hardware infrastructure to identify outdated components that may be hindering productivity. We work closely with your team to understand your specific needs and goals.

2.  Recommendations and Procurement: Based on our assessment, Info-Tech Montréal provides tailored recommendations for upgrading or replacing outdated hardware. We help businesses source high-quality hardware that aligns with their budget and performance requirements.

3.  Installation and Integration: Info-Tech Montréal’s experienced technicians handle the installation and integration of new hardware seamlessly, minimizing disruption to your business operations. We ensure that the new hardware is compatible with your existing software and systems.

4.  Ongoing Support and Maintenance: Beyond installation, Info-Tech Montréal provides ongoing IT support and maintenance services. This includes proactive monitoring, software updates, and hardware maintenance to ensure your technology infrastructure remains optimized for productivity.

By partnering with Info-Tech Montréal, a Montréal IT company, businesses can not only address the challenges posed by outdated computer hardware but also achieve a greater ROI through increased productivity, reduced downtime, enhanced security, and more efficient workflows.

Elevate Your Business Performance with Info-Tech Montréal: Your Solution to Outdated Computer Hardware

In conclusion, outdated computer hardware can have a detrimental impact on business productivity and financial stability. Local businesses can mitigate these risks by enlisting the expertise of Info-Tech Montréal, a trusted Montréal IT company offering comprehensive IT support and computer services. By selecting and installing updated computer hardware, businesses can enjoy increased productivity and ultimately realize a greater return on investment.

Don’t let outdated hardware hold your business back—partner with the experts at Info-Tech Montréal and take proactive steps to stay competitive in today’s digital landscape.

IT Preparedness in the Face of Floods and Fires

Living in Ontario and Quebec offers us rich cultural experiences and promising economic opportunities. However, as the recent warmest summer on record has shown us, these provinces are not immune to the challenges created by climate change.

Floods and fires, caused by global warming, have become more common nowadays. As many businesses rely more and more on technology, the impact of these disasters can affect whole industries. We are going to discuss crucial tech aspects to ensure your business continues to function during these events.

The Need to Adapt: Floods and Fires in Perspective

The increasing frequency of floods and fires across the country is not a coincidence. They serve as examples of the tangible impacts of global warming. Both of these (and other weather events) pose a similar set of challenges for IT infrastructure:

  • Potential physical damage to on-premise servers and equipment.
  • Connectivity disruptions due to infrastructure damages.
  • Immediate shift to remote working to ensure business continuity.

Steps for Business Preparedness: Pre-event Checklist Questions to Ask Yourself

It’s important to know where your data and operations are mainly stored – either in the cloud, or on-premise. The answer to this can have significant implications during adverse weather events or other disruptions:

  • Email: Is your email system hosted externally on a cloud platform, or is it run from a server within your premises? When disruptions happen, cloud-based systems often offer more flexibility and accessibility.
  • Line of Business Applications: These are the core software applications that your business operations rely on. Are they cloud-hosted, allowing for remote access anytime, anywhere, or are they tethered to a specific location?
  • Shared Data: Where is your collaborative data stored? On local servers or cloud-based platforms like Google Drive, Dropbox, or Microsoft OneDrive? If your local systems fail, cloud storage can still keep your data safe and accessible.
  • Remote Working Capability (Team Collaboration): Can your teams pivot to a remote work environment without hiccups? Team collaboration tools are Microsoft Teams, Slack, etc. Working remotely plays an important role in our unpredictable world today. Not only is it about the software but it is also about ensuring employees are trained and equipped. Being able to easily transition to remote work can help keep a business going in any situation.
  • Remote desktop connectivity (SSL VPN): Do you have secure VPN connections with sufficient licenses which can handle this load?
  • Phone Systems: Do you have a traditional phone system that is stable and well-known, or do you use VoIP, which offers flexibility and often cost savings? Consider what best suits your business needs.
  • Microsoft Gateway Service: Is this something that you have? Think of Microsoft Gateway Service as a translator for your various business tools, ensuring they all communicate smoothly with each other. It streamlines operations.
  • Physical Server Safety (For those not already in cloud setups): Is your physical serveraccessible during disasters? Do you have protective measures against potential damages (water and fire-resistant setups)?
  • Connectivity Assurances: Are there any secure alternatives for internet connectivity so your business can stay online during infrastructure damages?

Proactive Measures for Weather Events

Just as we prepare our homes for floods and fires, our business’s IT setups also need preparation. Here are some steps to take:

  • Develop a comprehensive disaster recovery plan.
  • Maintain an updated inventory of all tech resources.
  • Ensure regular offsite backups and routinely test their effectiveness.
  • Practice remote working scenarios to iron out issues in real-time.
  • Collaborate closely with your IT teams for rapid responses during emergencies.
  • Forward phones to alternate numbers or softphone solutions to ensure communication lines remain open.

IT Resilience Amidst Climate Challenges

The climate in Canada is changing, we’ve seen that first hand with the warmest summer on record and increasing extreme weather events. This means businesses in Ontario and Quebec must be more proactive. By ensuring that our IT infrastructure is robust and disaster-ready, we can reduce the impact of storms, floods, fires, or any other weather events of the future.

Before entering the ice and snowstorm season, it’s important to get ready and plan for the problems they might cause. Don’t wait for the next disaster – contact our IT company today to safeguard your business technology against the unpredictable forces of nature.

Moving to Microsoft SharePoint: Are You Ready for the Leap?

Remember the days when on-premise servers were the ‘in thing’? They provided businesses with reliable solutions for data management. Yet, as time evolves, so do technological landscapes. Today, most operations that were once tethered to bulky hardware can seamlessly soar within a Microsoft 365 SharePoint environment.

Applications

Begin with a thorough review of all your applications. You should ask yourself: Are these primarily web-based or do they reside on your physical server? Common applications include Adobe, Quickbooks, niche business-specific applications, and various office products.

If they’re hosted on your server, consider whether cloud-based versions are available. Scrutinizing these alternatives is crucial. They should not only offer similar functions, but the transition to them should be smooth and uncomplicated. In most instances, the shift proves beneficial.

Computers

It is important to evaluate your computers. Ideally, they should be less than five years into their lifecycle. In the SharePoint sphere, the absence of an SSD can be a bottleneck; hard disk drives aren’t as efficient. At the very minimum, your machines should be powered by:

  • An i5 processor
  • A 256 GB SSD
  • 16 GB of RAM

Internet Service

Your connectivity plays a pivotal role in how smooth your SharePoint experience will be. Understand your connection type:

Cable/Coax: Usually identified when the download speed (first number) is higher. Example: 100/10 would indicate a coax connection.

Fiber: Here, download and upload speeds mirror each other. Example: 100/100.

Although fiber is optimal for cloud-based operations due to the current upload demands, a robust cable connection can be equally effective, contingent on specific conditions.

Technology Partner

Does your IT provider make the cut? The complicated differences of setting up a SharePoint environment demand specialized expertise. Moreover, given that Microsoft 365 licenses come with a premium price tag, having a partner that makes sure you get the best bang for your buck is invaluable. It would be wise to request references from your IT provider for similar projects they’ve undertaken.

Ready to elevate your SharePoint experience and ensure you’re getting the most value from your IT investment? Do not hesitate to contact Info-Tech Montréal today for expert guidance and proven results.

Microsoft 365 Licenses

Navigating the world of Microsoft 365 licenses can sometimes feel daunting. Info-Tech Montréal can help break it down for you.

While most licenses include SharePoint and OneDrive, the Business Apps license doesn’t make the cut.

However, for those eyeing SharePoint, the Microsoft 365 Business Premium license emerges as the winner. Not only does it pack in SharePoint, it also boasts enhanced cybersecurity features, offering a digital shield for your business data. It’s essential to look beyond just names and prices.

Understanding the core features and long-term benefits will ensure you make a choice that aligns best with your business needs. In today’s digital age, comprehensive solutions and robust security go hand in hand.

Other Considerations in a SharePoint Environment

Always couple your Microsoft 365 license with Multi-Factor Authentication for an added layer of security. If you’re used to scanning to a shared server folder, it might be time to pivot to scanning directly into a SharePoint folder or switch to scan-to-email. Furthermore, linking computers to OneDrive guarantees that, even if disaster strikes your computer, your files remain safe, reachable, and mobile.

Get in touch with us, and we’ll review your systems, culminating in a detailed SharePoint readiness report. Dive into the future with confidence.

Microsoft 365 Versus Google Workspace – A Complete Guide

In the dynamic landscape of business technology, traditional “office suites” have evolved into robust collaboration hubs. While many enterprises utilize Google Workspace, a significant number are leaning towards Microsoft 365, drawn by its vast array of tools and benefits that amplify efficiency and teamwork.

Historical Evolution

Previously known as Microsoft Office, Microsoft 365 has expanded its range of tools, integrating popular applications like Word, Excel, Outlook, PowerPoint, OneDrive, and newer tools like Teams and SharePoint.

On the other hand, Google Workspace, formerly Google Suite, emerged as Microsoft’s mini-me offering cloud-based applications like Docs, Sheets, Slides, Drive, Meet, and Sites.

Key Differences

A natural comparison emerges between Microsoft 365 and Google Workspace when it comes to the way a business operates. While both platforms offer robust solutions for modern enterprises, key differences in their feature set, integration capabilities, and user experiences have shaped distinct preferences among businesses. The choice between them often hinges on an organization’s specific needs and priorities. Let’s dig deeper and compare their traits.

1. Cloud Integration

Google Workspace is predominantly cloud-based, ensuring some accessibility, but at times, can be limiting.

Microsoft 365 has enriched its cloud services, granting users the flexibility to operate both in the cloud and through traditional desktop and mobile apps.

2. Cyber Security and Support

Both offer extensive security tools, including enterprise-level encryption, cloud security, data loss prevention, 2FA, and malware prevention.

Google Workspace offers standard and tiered security and its support isn’t 24/7 unless upgraded.

Microsoft 365 provides 24/7 support for all plans and more advanced security packages.

Elevate your Microsoft 365 account’s safeguard with multi-factor authentication

3. Productivity and Collaboration

Both platforms enable live document co-authoring.

Google Workspace, while streamlined, sometimes lacks in app integration and capabilities, particularly when compared to tools like Microsoft Teams.

Microsoft 365 provides a broader app range with seamless integration due to Windows’ tighter ecosystem.

4. Cloud Storage

Google Workspace provides storage caps of 30 GB to 5 TB across its various plans.

Microsoft 365 offers 1 TB of OneDrive storage for each user across all business plans.

5. Ease of Use

Google’s tools are simpler but might pose challenges for users accustomed to Microsoft’s software.

Microsoft’s tools, being long-standing industry standards, have a slight learning curve but offer more advanced features.

6. Administration

Google Workspace has a more streamlined administrative experience, sometimes lacking in-depth control features present in Microsoft 365.

Microsoft 365 boasts comprehensive administrative controls, drawing from its long history of business software development.

7. Pricing

Google Workspace pricing varies from $6 to $18 per user per month, with enterprise plans being custom-quoted.

Microsoft 365 offers four main plans ranging from $6 to $22.50 per user per month. 

MS365 Business Premium account

Now as you can tell, we highly recommend Microsoft 365, particularly the Premium version, in high regard. Why, you ask? With the Premium account, businesses gain access to enhanced security features that ensure the utmost protection of sensitive data. Collaboration is taken a notch higher with tools designed to streamline team interactions, making remote work more efficient than ever. 

Moreover, the advanced analytics tools in the package provide invaluable insights, enabling companies to make informed decisions. All in all, the Microsoft 365 Premium offers a comprehensive suite of features tailored for modern business needs. And trust us, once you’ve tasted Premium, you won’t want to go back!

Recommendation

Unlock the full potential of Microsoft 365 with Info-Tech Montreal. Our expertise shines brightest when tailoring the Business Premium experience for organizations, giving them a distinct edge over competitors.

While Google Workspace offers value, Microsoft 365’s broad capabilities, especially with a Business Premium account, are unmatched. Dive deeper with Info-Tech Montréal and elevate your business operations with our premium IT managed services.

The Risks of Not Upgrading from Server 2012

As we advance technologically, it is essential to maintain pace with the evolution of systems and software. With the forthcoming end-of-life (EOL) for Server 2012 R2, businesses will face the urgent necessity to upgrade their infrastructure to continue benefiting from optimal performance, scalable solutions, and robust security. If your business is among those using Server 2012 R2, it’s time to get moving!

Upgrading from Server 2012 R2 – A Proactive IT Strategy

Here at Info-Tech Montreal, we emphasize the importance of being proactive in your IT strategy, and the upcoming Server 2012 EOL offers an opportunity to reinforce this principle. If you haven’t already, we encourage you to check your hardware inventory report, specifically the OS or operating system section. If it states Server 2012 R2, now is the time to act.

But why, you might ask, is the upgrade imperative? We’ve broken down the reasons for you.

Decreased Performance

Over time, older servers suffer from performance degradation, slowing down operations and productivity. Post EOL, Server 2012 R2 will no longer receive performance-enhancing updates, making your systems more likely to lag.

Halted Scalability

A business must be capable of growing and adapting to changes. An old server can impede your ability to scale, limiting your ability to expand infrastructure or take advantage of new software or technologies.

Security Risks

One of the most severe implications of the Server 2012 R2 EOL is the cessation of security updates, leaving your systems susceptible to cyber threats. In a world where cyber-attacks are increasingly prevalent, businesses cannot afford to ignore potential vulnerabilities.

Out-of-Date Applications

Lastly, old servers inevitably lead to outdated applications. Server 2012 R2 will soon be incompatible with newer versions of applications, causing significant functionality issues and potentially hindering the smooth running of your business operations.

Prepare Your Business for the Necessary Upgrade

Tackling these upgrades is no longer just an option—it’s a necessity. The good news is, you’re not alone in this. Info-Tech Montreal is here to support you in navigating the Server 2012 R2 EOL and ensuring a smooth transition. We are committed to helping you optimize your technology so you get the most out of your infrastructure investment.

Now is not the time for complacency. While it may seem like a daunting thing to do, the reality is that upgrading your servers offers a significant opportunity to improve your systems, bolster security, and drive your business forward.

Info-Tech Montreal has the experience, expertise, and dedication to guide you through this crucial upgrade. Reach out to us today and let’s prepare your business for this necessary change together. Your company’s technological health and future readiness depend on it. Remember, inaction is not an option. The Server 2012 EOL is upon us—let’s embrace it as an opportunity to advance. With Info-Tech Montreal by your side, your business will not just survive this transition but thrive.

Let’s future-proof your business together!

Embracing Change: Navigating Windows Server 2012 End-of-Life

In the world of business, it’s crucial to stay updated with technological advancements and changes. As Microsoft announced the end-of-life (EOL) of Windows Server 2012 on October 10th 2023, businesses worldwide need to prepare for a shift.

This crucial change impacts organizations on different scales, and if your company still relies on Server 2012, now is the time to strategize and prepare for the transition.

Transitioning from Server 2012

Server 2012, given its widespread adoption, could currently be embedded in your IT infrastructure in a variety of ways – such as through – premise physical server, an on-premise virtual server, or even a cloud virtual server. Therefore, a transition strategy should account for these diverse scenarios.

There are various options for transitioning away from Server 2012 and embracing a more advanced and efficient IT infrastructure, such as:

  • Upgrade the physical server – While an option, it may not be the most recommended due to potential limitations and long-term sustainability challenges.
  • On-premise virtual server – A more sustainable choice, providing flexibility and scalability while maintaining control over your infrastructure.
  • Cloud migration – The ideal option, offering unmatched agility, cost-effectiveness, and security. Embrace the future of technology with a seamless transition to the cloud.

Timeline of Next Steps

At Info-Tech Montreal, we understand that moving away from Server 2012 may seem daunting, especially with the myriad of options at your disposal. We’re here to simplify that process by providing a roadmap to guide your transition.

1. Identify Current Infrastructure: With the help of your Managed Service Provider (MSP), figure out what servers you have running Windows Server 2012, and their age and condition. A comprehensive inventory helps in making informed decisions.

2. Consider Your Business Needs: Evaluate your requirements and business objectives. Would an upgraded physical server suffice, or should you consider a more sustainable virtual server? Perhaps migrating to a cloud-based server, the ideal option for future-proofing your business, would be best.

3. Backup: Prior to migration, ensure that you have an up-to-date backup of your critical data. This step is non-negotiable in maintaining a business’ continuity.

4. Testing: Before the final cutover, testing and validation of current applications on the new server environment are crucial. Any potential issues need to be identified and resolved before launch.

5. Cutover: Transition to your chosen server option. Be it an upgrade or cloud migration, this is the point where the rubber meets the road.

6. Training: Equip your employees with the necessary skills to navigate the new server environment. Adequate training minimizes disruption and maximizes productivity.

Prepare for the Future: Transitioning from Server 2012 with Info-Tech Montreal

Despite the logical flow of these steps, bear in mind that this transition can be time-consuming. It can take several weeks to plan, test, and deploy new servers. The calendar is moving faster than you might think, so there’s less time than it appears!

If you’re not currently working with an MSP, or if your current MSP hasn’t yet discussed this imminent upgrade, Info-Tech Montreal is ready and willing to help. With our extensive experience and knowledgeable team, we can facilitate a smooth transition that suits your unique business needs.

Reach out to us today, and together, we’ll ensure that the EOL of Server 2012 becomes an opportunity for your business to grow and innovate. The future is waiting, let’s embrace it!


Business Spring Cleaning for Entrepreneurs

Meme from internet with spongebob about spring clean for business owners

As the fresh energy of spring sweeps in, it’s the perfect time for entrepreneurs to engage in some business spring cleaning. By taking proactive measures to declutter and optimize operations, entrepreneurs can set their businesses up for success in the coming months.

Tips for Optimizing Performance and Technology

In this article, we present five essential spring cleaning tips for entrepreneurs to streamline their operations, optimize their technology and maximize their business performance. Keep reading  to discover these actionable insights and take your business to new heights of success.

Review and Refresh Your Business Strategy

The changing business landscape demands that entrepreneurs regularly review and refresh their business strategy. Start by assessing your current objectives and key performance indicators (KPIs) to determine if they align with your long-term goals. Also, consider market trends, emerging technologies, and customer preferences to identify areas for improvement or expansion. By adapting your strategy to the evolving environment, you can seize new opportunities and stay ahead of the competition.

Enhance Financial Management

Effective financial management is critical for the long-term success of any business. Use this time to review your financial statements, including cash flow, profits, losses, and balance sheets. Identify areas where costs can be reduced or investments can be made to drive growth. Consider implementing cloud-based accounting software to streamline financial processes and gain real-time insights into your business’s financial health.

Additionally, ensure you have a robust budgeting and forecasting system in place to make informed decisions and track your progress.

Streamline Operations and Processes

Efficient operations are vital for business success. Conduct a thorough evaluation of your existing processes and identify areas where streamlining is possible. Look for redundancies, bottlenecks, and inefficiencies that may be hindering productivity.

Automation tools and technologies can be leveraged to simplify routine tasks and enhance operational efficiency. Moreover, consider adopting lean management principles to eliminate waste and optimize resource allocation.

Invest in Professional Development

Entrepreneurial success relies heavily on continuous learning and personal growth. Allocate time and resources to invest in your professional development as a business owner. Attend relevant industry conferences, workshops, and seminars to expand your knowledge and network with like-minded individuals.

Consider joining peer advisory groups or seeking mentorship to gain valuable insights and guidance. By sharpening your skills and staying aware of industry trends, you can lead your business with confidence and innovation.

Optimize Your Business’s Digital Infrastructure

As spring arrives, it’s a great time for entrepreneurs to conduct a thorough tech check to ensure their technology infrastructure is in optimal shape. Start by assessing hardware and software systems, considering upgrades or replacements if necessary. Consider cybersecurity measures to safeguard against evolving threats and update passwords.

To optimize your digital infrastructure, including websites and online communication tools, explore automation and integration opportunities to streamline operations. Consider partnering with Info-Tech Montreal, the trusted IT consulting Montreal firm. Their experienced team provides IT consulting services and tailored solutions to enhance your technology systems and drive growth. Stay ahead of the competition by leveraging their expertise.

Finally, stay informed about the latest tech trends to leverage innovation for business growth. A springtime tech check, combined with the guidance of Info-Tech Montreal, will help entrepreneurs maintain a competitive edge in today’s digital landscape. Take the first step towards a streamlined and efficient digital infrastructure by reaching out to Info-Tech Montréal today.

Embrace Renewal and Growth

As the seasons change, entrepreneurs have an excellent opportunity to rejuvenate their businesses through strategic spring cleaning. Position your business for sustainable growth and success by implementing these five essential tips: reviewing and refreshing your business strategy, streamlining operations and processes, conducting a comprehensive tech check, enhancing financial management, and investing in professional development.

Don’t miss out on the chance to take your entrepreneurial journey to new heights this spring. Embrace the spirit of renewal and let Info-Tech be your trusted partner in achieving your business goals. Contact us today to learn more about how our services can push your business forward.

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